Data protection declaration

We are very pleased about your interest in our company. Data protection is of a particularly high priority for the management of Reprognostics GbR. The use of the internet pages of Reprognostics GbR is possible without any indication of personal data. However, if a data subject wishes to use special services of our company via our website, processing of personal data may become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the Reprognostics GbR. By means of this data protection declaration, our company would like to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed about their rights by means of this data protection declaration.

1. Definitions

The data protection declaration of the Reprognostics GbR is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

In this privacy policy, we use the following terms, among others:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter “the person concerned”). An identifiable natural person shall be deemed to be a natural person who can be identified directly or indirectly, in particular by means of an identification such as a name, an identification number, location data, an online identification or one or more specific features expressing the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.

b) data subject

Data subject is any identified or identifiable natural person whose personal data are processed by the controller.

c) Processing

Processing means any operation or series of operations carried out with or without the aid of automated procedures in connection with personal data such as the collection, collection, organisation, arrangement, storage, adaptation or modification, reading, retrieval, use, disclosure by transmission, dissemination or any other form of provision, comparison or linking, restriction, deletion or destruction

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

e) Profiling

Profiling is any type of automated processing of personal data that involves the use of such personal data to assess certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or location of that natural person.

f) Pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) controller

The controller is the natural or legal person, public authority, agency or other body which alone or jointly with others decides on the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for in Union or Member State law.

h) Processors

Processor is a natural or legal person, authority, body or other body that processes personal data on behalf of the controller.

i) Recipients

The recipient is a natural or legal person, authority, body or other body to whom personal data are disclosed, whether or not it is a third party. However, authorities which may receive personal data under a specific investigation mandate under Union law or the law of the Member States shall not be deemed to be recipients.

j) Third parties

A third party is a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct responsibility of the controller or the processor, are authorised to process the personal data.

k) Consent

Consent means any freely given, informed and unambiguous indication of the data subject's will in the form of a statement or other unambiguous affirmative action, indicating to the data subject that he or she agrees to the processing of personal data concerning him or her.

2. Name and address of the controller

The controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws in force in the Member States of the European Union and other provisions with a data protection character is the

Reprognostics GbR

Theodor-Kutzer-Ufer 1-3

68167 Mannheim

Deutschland

Tel.: +49 621 150206-30

E-Mail: info@reprognostics.de

Website: www.reprognostics.de/

3. Name and address of the Data Protection Officer

The Data Protection Officer of the controller can be contacted at the following address:

Reprognostics GbR
Theodor-Kutzer-Ufer 1-3
68167 Mannheim
Germany
E-mail: datenschutz@reprognostics. com
Website: www. reprognostics. de/

Any data subject can contact our data protection officer directly at any time with all questions and suggestions regarding data protection.

4. Cookies

The website of Reprognostics GbR uses cookies. Cookies are text files that are stored on a computer system via an Internet browser. Numerous websites and servers use cookies.

Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string by which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This enables the websites and servers visited to distinguish the individual browser of the data subject from other internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.

Through the use of cookies, Reprognostics GbR can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized for the user. As already mentioned, cookies allow us to recognise the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter his login data every time he visits the website, because this is taken over by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping basket in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The data subject may prevent the setting of cookies by our website at any time by means of a corresponding setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all popular internet browsers. If the data subject disables the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

5. Collection of general data and information

The Internet site of Reprognostics GbR collects a series of general data and information with each call of the Internet site by a person concerned or an automated system. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the Internet page from which an accessing system accesses our Internet page (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our Internet page, (5) the date and time of access to the Internet page, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serves to avert danger in the event of attacks on our information technology systems.

When using these general data and information, the Reprognostics GbR does not draw any conclusions about the data subject. Rather, this information is required in order to (1) deliver the content of our website correctly, (2) optimize the content of our website and its advertising, (3) ensure the long-term functioning of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack. Therefore, the Reprognostics GbR analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our company, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

6. Possibility of contact via the website

The website of the Reprognostics GbR contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted voluntarily by a data subject to the controller will be stored for the purposes of processing or contacting the data subject. This personal data will not be passed on to third parties.

7. Routine deletion and blocking of personal data

The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage or as far as this is provided for by the European legislator or another legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

8. Rights of the data subject

a) right of confirmation

Each data subject shall have the right granted by the European legislator to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.

b) Right to information

Any data subject affected by the processing of personal data shall have the right granted by the European legislator to obtain at any time from the controller free information about the personal data stored about him or her and a copy of this information. In addition, the European legislator has granted the data subject information on the following:

the processing purposes
the categories of personal data processed
the recipients or categories of recipients to whom the personal data have been or are being disclosed, in particular recipients in third countries or international organisations;
where possible, the planned duration for which the personal data will be stored, or, where this is not possible, the criteria for determining that duration
the existence of a right to rectification or deletion of the personal data concerning them or to restriction of processing by the controller or a right to object to such processing;
the existence of a right of appeal to a supervisory authority
if the personal data are not collected from the data subject: all available information on the origin of the data

the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

Furthermore, the data subject has the right to information as to whether personal data has been transmitted to a third country or to an international organisation. If this is the case, the data subject also has the right to obtain information on the appropriate safeguards in connection with the transfer.

If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.

c) Right to rectification

Any person concerned by the processing of personal data has the right granted by the European legislator to request the immediate rectification of inaccurate personal data concerning him or her. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary declaration.

If a data subject wishes to exercise this right of rectification, he or she may, at any time, contact any employee of the controller.

d) Right to erasure

Any data subject affected by the processing of personal data shall have the right granted by the European legislator to require the controller to delete the personal data concerning him or her without undue delay, provided that one of the following reasons applies and insofar as the processing is not necessary:

The personal data has been collected for such purposes or processed in any other way for which it is no longer necessary.

The data subject shall withdraw his or her consent, to which the processing relates in accordance with Art. 6 para. 1 (a) GDPR or Art. 9 para. 2 (a) GDPR, and there is no other legal basis for processing.

The data subject shall submit, in accordance with Art. 21 para. 1 GDPR objects to the processing, and there are no overriding legitimate grounds for the processing, or the data subject submits pursuant to Art. 21 para. 2 DS-GVO to object to the processing.

The personal data have been processed unlawfully.

The erasure of personal data is necessary for the fulfilment of a legal obligation under Union law or the law of the Member States to which the controller is subject.

The personal data were collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the Reprognostics GbR, he or she may, at any time, contact any employee of the controller. The employee of Reprognostics GbR shall promptly ensure that the deletion request is complied with immediately.

If the personal data has been made public by Reprognostics GbR and our company is responsible in accordance with Art. 17 para. 1 GDPR, Reprognostics GbR shall, taking into account the available technology and the implementation costs, take appropriate measures, including technical measures, to inform other data controllers who process the published personal data that the data subject from these other data controllers deletes all links to this personal data or copies or replicas of these personal data. has requested personal data, insofar as the processing is not necessary. An employee of Reprognostics GbR will arrange the necessary measures in individual cases.

e) Right to restriction of processing

Any data subject affected by the processing of personal data shall have the right granted by the European legislator to request the controller to restrict processing if one of the following conditions is met:

The correctness of the personal data is contested by the data subject for a period that allows the controller to verify the correctness of the personal data.

The processing is unlawful, the data subject rejects the erasure of the personal data and instead requests the restriction of the use of the personal data. The controller no longer needs the personal data for the purposes of processing, but the data subject does need it for the establishment, exercise or defence of legal claims.

The data subject has an objection to the processing pursuant to the Privacy Policy. Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate reasons of the controller outweigh those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the Reprognostics GbR, he or she may, at any time, contact any employee of the controller. The employee of Reprognostics GbR will arrange for the restriction of the processing.

f) Right to data portability

Each data subject shall have the right granted by the European legislator to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. It also has the right to transmit this data to another controller without hindrance by the controller to whom the personal data has been provided, provided that the processing is based on the consent pursuant to Art. 6 para. 1 letter a GDPR or Art. 9 para. 2 (a) GDPR or on a contract in accordance with Art. 6 para. 1 (b) GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising its right to data portability under Art. 20 para. 1 GDPR the right to obtain the transfer of personal data directly from one controller to another controller, insofar as this is technically feasible and unless this impairs the rights and freedoms of other persons.

To assert the right to data portability, the data subject may at any time contact an employee of the Reprognostics GbR.

g) Right to object

Any person concerned by the processing of personal data has the right granted by the European legislator, for reasons arising from his or her particular situation, at any time against the processing of personal data concerning him or her, which is based on Art. 6 para. 1 (e) or (f) of the GDPR is subject to the right to object. This also applies to profiling based on these provisions.

The Reprognostics GbR shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If the Reprognostics GbR processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to the Reprognostics GbR to the processing for direct marketing purposes, the Reprognostics GbR will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to the processing of personal data concerning him or her by Reprognostics GbR for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR, unless such processing is necessary for the performance of a task in the public interest

In order to exercise the right to object, the data subject may contact any employee of the Reprognostics GbR. The data subject is also free, in the context of the use of information society services and notwithstanding Directive 2002/58/EC, to exercise his or her right to object by automated means using technical specifications.

h) Automated decisions in individual cases including profiling

Any data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which has legal effect against him or significantly affects him or her in a similar way, unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is permitted by Union or Member State legislation to which the controller is subject and that legislation contains appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject, or (3) is carried out with the express consent of the data subject.

If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is made with the express consent of the data subject, the Reprognostics GbR shall take appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject, including at least the right to obtain the intervention of a person on the part of the controller, on presentation of its own position (c) hear and decide whether or not to contest the decision.

If the data subject wishes to exercise rights with regard to automated decisions, he or she may, at any time, contact any employee of the controller.

i) Right to revoke consent under data protection law

Any data subject affected by the processing of personal data shall have the right granted by the European legislator to withdraw his or her consent to the processing of his or her personal data at any time.

If the data subject wishes to exercise his or her right to withdraw consent, he or she may, at any time, contact any employee of the controller.

9. Data protection for applications and in the application process

The controller collects and processes the personal data of applicants for the purpose of processing the application procedure. Processing may also be carried out electronically. This is particularly the case when an applicant submits relevant application documents by electronic means, for example by e-mail or via a web form on the website, to the controller. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents shall be automatically deleted two months after the notification of the refusal decision, unless any other legitimate interests of the controller prevent such deletion. Other legitimate interests in this sense are, for example, an obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG).

10. Legal basis of the processing

Art. 6 I lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of any other service or consideration, the processing shall be based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services. If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor was injured at our company and his name, age, health insurance data or other vital information had to be passed on to a doctor, a hospital or other third parties. Then the processing would be done on Art. 6 I lit. d GDPR. Ultimately, processing operations on Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not prevail. Such processing operations are permitted to us, in particular because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47 Sentence 2 GDPR).

11. The legitimate interests pursued by the controller or by a third party

Is the processing of personal data based on Article 6 (1) lit. f GDPR is our legitimate interest to carry out our business in favor of the well-being of all our employees and shareholders.

12. Duration for which the personal data will be stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data will be routinely deleted, as long as they are no longer necessary for the fulfilment of the contract or the initiation of the contract.

13. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We inform you that the provision of personal data is partly required by law (e. g. tax regulations) or are also based on contractual provisions (e. g. B. Information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a data subject provides us with personal data, which must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data when our company concludes a contract with him or her. Failure to provide personal data would mean that the contract could not be concluded with the data subject. Prior to the provision of personal data by the data subject, the data subject must contact one of our employees. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data. 

14. Existence of automated decision-making

As a responsible company, we do not need automatic decision-making or profiling.

This data protection declaration was prepared by the data protection declaration generator of the DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as external data protection officer Erlangen, in cooperation with the IT and data protection law lawyer Christian Solmecke.